Administrative Assistant

Description

Roles & Responsibilities

Company Overview

Godrej (Singapore) Pte Ltd, established in 1971, supplies steel office furniture, shelving, security equipment, and custom steel fabrications. Serving government and private sectors, it offers ergonomic office seating and partition systems designed for modern commercial and industrial spaces.

Job Summary

The administrative assistant supports the accounting department by performing general accounting and administrative tasks under the guidance of the Accounts Officer.

Responsibilities

• Answer phones, respond to emails, process mail, and manage front desk duties to maintain smooth office operations
• Provide administrative support to the accounting department to facilitate accurate financial processes
• Monitor and check new tenders and ITQs daily on government e-business portals such as GeBIZ, Ariba, and Sesami
• Process purchase orders received through e-business portals and record order bookings in Tally software
• Maintain and update databases to ensure records are accurate and current
• Record, process, and file forms to support administrative and accounting workflows
• Respond promptly and appropriately to vendor, client, and internal requests to maintain effective communication
• Coordinate administrative tasks with subtenants and liaise with JTC for operational matters
• Communicate with suppliers and customers via email and phone to support procurement and service delivery
• Manage incoming and outgoing couriers to ensure timely and secure delivery of documents and parcels
• Perform other ad-hoc tasks and duties as assigned by the Head of Department to support team needs

Required competencies and certifications

• Proficient in spoken and written English to communicate effectively with internal and external stakeholders
• Proficient in Microsoft Office applications to complete administrative and reporting tasks
• Minimum O levels qualification to meet basic educational requirements

Preferred competencies and qualifications

• Good communication and interpersonal skills to collaborate effectively within the team and with external parties
• Self-motivated with a professional attitude and high integrity to maintain workplace standards
• Ability to work independently and as part of a team to adapt to a dynamic work environment
• Experience in administrative or accounting support roles is preferred but motivated fresh candidates are welcome
• Availability to start work on short notice is preferred

Category

Admin / Secretarial

Experience

No exp required

Position

Fresh/entry level

About Company

Godrej (Singapore) Pte Ltd was established in 1971.

Currently Godrej (Singapore) Pte. Ltd has just completed 50 Years in business.

The company has Associate / Related companies in India, Vietnam and Sultanate of Oman manufacturing steel office furniture, shelving systems, security equipment and custom-built steel fabrications.

Our Parent Company, M/S Godrej & Boyce Mfg Co. Ltd, Mumbai, India has been established for over 124 years and deals in a variety of items notably steel office equipment, refrigerators, locks, security equipment, machine tool, forklifts, toiletries cosmetics, oleochemicals and agrovet products.

We endevour to provide total furniture solutions (using materials like steel, wood and plastics) with suitable designs for contemporary / modern commercial offices, home offices, industrial establishments, factories and workshops.

Our Office Seating consists of Mesh, Leather, Fabric and PVC upholstered chairs with comfortable and ergonomic designs which ensure good back and head support.

Apart from being a trusted office/ workstation supplier in Singapore, we also provide training room furniture, pre-school and school furniture in a variety of colours and sizes.

Partition systems/ work stations designed by us are ideally suited for offices, staff rooms and call centres and can be complemented with our wide variety of office seating products.

Our customers in Singapore include the Government of Singapore (our largest customer), Statutory Bodies, Private companies and Individuals.

Our Associate / Related companies export products to Singapore (distributed through our company), Australia, New Zealand,USA, Europe, Middle East, Fiji, Indonesia, Philippines Myanmar, Cambodia, Brunei, Papua New Guinea, Mauritius and African countries.