Personal Assistant Cum Office Admin

Description

Job content

Job Highlights

• 5 days work, 9am - 6pm

Job Description

Myer Gold will provide you with the relevant training to assist you in your role as Personal Assistant cum Office Admin.

Personal Assistant

· Provide full secretarial and administrative support to Directors

· Manage Directors calendars, scheduling & organizing meetings

· Arrange travel bookings for Directors personal and business trips

E.g. Flight tickets, hotel accommodation, car transfers, restaurant reservations and country entry applications if needed.

· Prepare and submit monthly reports on Director’s reimbursement and other expenses claims.

· Coordinates Directors personal/home matters and assists family members on any ad-hoc as assigned

· Handling office season parking and insurance payments

· Help and assist our clients with travel arrangement bookings (eg. hotel, car transfers, private jet etc.) and oversee clients Singapore home installation/maintenance etc.

· Maintain and upkeep all confidential documents in proper filling system

· Doing internet research and personal purchases for Directors

· Able to maintain confidentiality

Office Administration

· Assist and support Financial Analysts on various ad-hoc reporting requests and updating portfolios month end statements

· Assisting on Compliance Internal Audit checking

· Collate staff expense claims and monitor keep track of annual & medical leaves

· Prepare iBanking transfer payments for monthly vendor invoices, directors/staff claims and prepare monthly reports.

· Monitor all Petty Cash expenses, prepare monthly report

· Prepare and submit month end closing to external bookkeeper

· Maintain proper filing system, perform data entry including data management and file sharing

· Purchasing & replenish of office stationery and pantry supplies, maintain the general upkeep of office cleanliness

· Ordering name cards and office printing requisitions

· Answering incoming /redirecting calls and courier arrangements when necessary

· Liaise with vendors for office maintenance etc.

· Other ad hoc as assigned

Requirements:

· Applicants must possess at least Diploma, Advanced/Higher/Graduate Diploma, Certificate in Office Skills or equivalent OR 2- 3 years PA/admin experiences are welcome to apply

· English and Chinese as working languages, proficiency in listening, speaking, reading, and writing

· Ability to liaise internally and externally on administrative and other matters.

· Initiative to learn and get things done efficiently

· Good attitude

· Good time management and strong sense of urgency and priorities

Years of Experience: 2-3 years and above

Job Type Full-Time

Salary: SGD $3800 - $4500

Reside in Singapore

Immediate

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Category

Administrative / Clerical / Assistant