Facilities Mailroom Assistant

Description

Roles & Responsibilities

Key Result Areas

· Answer all incoming calls for offices in Singapore

· Ensure the console is kept up to date

· Check New Starter and Exit spreadsheet and update as required.

· Contact Managers of new starters to determine extension of new starter

· Liaise with team assistants to ensure updated team lists are sent through regularly

· Liaise with Managers to obtain relevant client information for their respective teams.

· Reflect a professional and courteous profile for MMC

· Open, date-stamp, and sort mails by business/ department. Place in pigeonholes for scanning team.

· Record all incoming Registered/Express Post mail

· Prepare and list cheques as per cheque handling procedures required by Finance

· Dispatch and retrieval of archive boxes from external supplier

· Prepare consignment notes for international mail satchels and freight

· Prepare local Post manifest totalling daily outgoing mail

· Provide relief coverage for Mailroom and FOH roles when required

· Understand the EMS system in conjunction with visitor registrations and issuing of passes

· Any other facilities tasks related to smart office as directed by the Facilities Manager

Category

Real Estate / Property Management

Experience

2 years exp

Position

Non-executive

About Company

Sodexo in Singapore

Sodexo Singapore was established in 1982 and presently provides On-site Service Solutions to reputable and prestigious organisations.

We have a strong presence in Corporate, Education, Defence, Seniors, Remote Sites and Offshore client segments and are well positioned to support the various businesses in the evaluation of the best possible methods of providing safe, productive and economically feasible food and facilities management service solutions to our clients.

With the support of our international network, as well as our strong presence and experience in the Asia Pacific region, Sodexo Singapore is a leading provider of On-site Service Solutions in Singapore.

Industy: Facilities Management Service/ Food Service/ Remote Sites (Offshore)

History

Sodexo designs, manages and delivers a full range of Comprehensive service solutions so that you can focus fully on what you do best.

Sodexo Singapore has more than 20 years of experience in Corporate, Education, Defence, Seniors and Remote Site client segments, see how we can support you today!