Admin Officer

Description

Roles & Responsibilities

Company Overview

AETOS Holdings Pte Ltd, part of Surbana Jurong Group, delivers integrated safety and security solutions to businesses and government agencies, leveraging over 50 years of experience from key Auxiliary Police Forces to protect critical maritime, aviation, and infrastructure assets.

Job Summary

We seek a hands-on, detail-oriented Admin Officer to support Operations by coordinating administrative processes, managing equipment and procurement, handling training registrations, and ensuring timely report submissions with strong stakeholder collaboration.

Responsibilities

• Coordinate communication and collaboration between Operations, internal departments, and external stakeholders to ensure seamless workflow
• Track, replenish, and dispose of operational equipment and assets to maintain optimal inventory levels
• Prepare, indent, and issue logistics and operational supplies required by the team to support daily functions
• Manage issuance and tracking of approved transportation claims to ensure accurate reimbursement
• Consolidate and submit monthly operational reports to Finance and HR for timely review and compliance
• Raise purchase requests and monitor delivery status to ensure procurement deadlines are met
• Manage training registrations, schedule sessions, and coordinate with relevant parties to facilitate employee development
• Maintain accurate records of inventory, procurement, equipment, assets, employee details, training records, and required clearances to support audit readiness
• Review and process time management sheets submitted by Operations to ensure accurate attendance tracking
• Execute additional duties assigned by the supervisor to support team objectives

Preferred competencies and qualifications

• Diploma or equivalent qualification in Business Administration or a related field
• Basic understanding of the private security industry to enhance operational context
• Familiarity with ISO standards and experience using SAP to support compliance and system efficiency
• Ability to work independently and collaboratively in a fast-paced environment
• Strong organisational, time management, and multitasking skills to manage multiple priorities effectively
• Detail-oriented with strong documentation and record-keeping skills to maintain data accuracy
• Proficient in Microsoft Office, especially Excel, to support data management and reporting
• Effective communication and coordination skills to liaise with diverse stakeholders
• Positive attitude with willingness to learn and support the team

Category

Admin / Secretarial

Experience

3 years exp

Position

Non-executive

About Company

AETOS Holdings Pte Ltd, part of Surbana Jurong Group, provides integrated safety and security solutions to businesses and government agencies.

AETOS was established in 2004 following the strategic merger of three very experienced and matured key Auxiliary Police Forces – PSA Corporation (PSA) (1947), Singapore Technologies Kinetics (ST Kinetics) (1967) and Changi International Airport Services (CIAS) (1981). Together, these three entities brought to AETOS more than 50 years of experience in providing security solutions to Singapore’s key maritime, aviation and infrastructure installations.

AETOS continues to grow from strength to strength with professionals from the police force, the civil defence force, the military and the public service entities, all bringing with them years of operational experience and know-how. In recent years, we have also become a key security service provider for signature events such as the Marina Bay Singapore Countdown, Singapore F1 night race, Singapore Air Show and the 2015 South East Asian Games.

Combining the strength of our processes, methodologies, manpower and technological expertise, AETOS provides an integrated suite of safety and security services that include infrastructure protection, training and consultancy, event and asset security management, and a host of other security and technology solutions that give our clients a complete sense of security.