Sales and Office Administrator

Description

Key ResponsibilitiesTo handle day-to-day sales documentation, logistics coordination, and general office administration across the company's business entities.Sales Documentation & Data Entry (Core Duty)1. Transaction Processing: Issue Purchase Orders (PO), Delivery Orders (DO), and Commercial Invoices (CI) using the

Globe3

ERP system for the company's business entities..2. Platform & Inventory Management: Maintain and update online platform listings, track inventory movements, and organise digital/hardcopy audit folders.3. Billing Coordination: Send billing documents to clients and suppliers follow up on signed DOs to ensure prompt invoicing.

Logistics & Operations Support1. Local Delivery Coordination: Team up with the Operations and Logistics units to arrange local trucking, shipping agents, and third-party transporters. (more like a middle-person to coordinate)2. Documentation & Checklists: Prepare physical documentation and checklists for the sales and operations teams, if needed.

Office Administration & Reception1. Will be seated at Reception table and provide minimal reception duties required - answer incoming calls, open door, receiving incoming mails etc.2. Provide administrative support to HR as & when needed (i.e. office pantry & company events)3. Assist with office meeting room bookings and reservations4. Any other ad-hoc administrative tasks

Job RequirementsEducation:

Minimum 'O' Level / 'A' Level / ITE / Diploma or equivalent.Experience:

Minimum 1 year of experience in sales admin, logistics support, or a related role.Technical Skills- Proficient in Google Workspace and Microsoft Office.- Experience with

ERP systems (Globe3)

and

in-house sales tracking tools

is highly preferred.- Familiarity with project management tools like

Basecamp

(for documentation and meeting minutes) is a plus.Stakeholder Management:

Comfortable coordinating with multiple internal and external parties (Sales, Logistics, Finance, Operations, and Shipping partners).Core Competencies:

Strong organisational skills, keen attention to detail, and a professional communication style.Work Style:

Able to work independently, prioritise tasks, and thrive in a fast-paced environment.We regret to inform that only shortlisted candidate will be contacted.

Job Category

Other