Administrative Assistant – Mail Room

Description

Job content

We are looking for an Administrative Assistant – Mail Room to join our Mailing team to help support the growth of our business in Southeast Asia. Working closely with the Head of IT & Security (Asia) and the Leader - Mail Room Operations, the key responsibilities of the role will be to:

· To provide administrative support to staff member on all matters relating to mailing.

· To maintain mailing processes and data entry for despatches and distribution.

· This role is also the frontline for staff members queries, escalating to the Leader – Mail Room Operations, where required.

Incoming Mail

· Downloading of email and eFax

· Accurate and timely dissemination

· Received and opening of incoming courier and post

· Identify, collate and timely distribution

· Archiving

Outgoing Mail

· Collect all outgoing mail

· Ensure accurate data entry

· Collate all outgoing mail for despatches

· Co-ordinate and print out for courier

· Ensure despatches

The key requirements for this role will include:

· Possessing at least Higher NITEC/"O" Level or equivalent.

· Must be a good team player and be willing to work extra hours if required

· Able to work independently, under pressure and deal tactfully with people at all levels

· Good time management and good organizational skills

· Ability to multi-task and deal with high volumes of work

· Strong attention to detail and the ability to be flexible

· Ability to communicate fluently in English (both written & spoken)

· Minimum 2-4 year(s) experience, preferably in a professional services firm

· Proficient in the use of MS Office – Word, Excel

If you believe your skills and experience are suited to this opportunity, please apply by clicking on the link below.

Only shortlisted candidates will be notified.

-

Category

Administrative / Clerical / Assistant